James J. Byrnes, MD Poster Symposium Fact Sheet

Deadline for submission is CLOSED

The Palm Beach County Medical Society (PBCMS) is issuing a Call for Abstracts for its Poster Symposium, as part of the 2020 State of Medicine Dinner at the Airport Hilton on Thursday, January 30, 2020. The objective for the poster presentations is to offer students, residents, fellows, and other physician scholars an opportunity to share significant research and interesting clinical vignettes with their fellow clinicians. We encourage all of our colleagues to participate in this educational program by submission of an abstract and application.

Rules and Guidelines for Abstract Submission: Eligibility: Applicant must be a member of PBCMS. If applicant is not a member at the time of submission, membership must be completed before January 20, 2020 or the entry will be inadmissible. Applicant must be a student enrolled in a Florida allopathic or osteopathic medical school, a resident or fellow in an accredited training program in Palm Beach County. Poster may be original or previously published.

Criteria for Selection: Research abstracts should contain the background, research question, protocol, methods, results and conclusions. The research can be either basic science or clinical research. Clinical vignettes should be pertinent and timely. Notification by e-mail of abstract application acceptance or rejection will be sent via email by December 20, 2019. Authors of abstracts accepted for poster presenters must attend the PBCMS Poster Symposium on the evening of Thursday, January 30, 2020. The poster must be placed in the space provided by 2 pm. on Thursday, January 30, 2020.

Content and Ethical Considerations: Posters are intended to convey a scientific result and may not contain advertisements for commercial interests, products or services. Please read and complete the attached Disclosure Form. Volunteer physician members of the PBCMS Committee on Medical Education make final decisions about eligibility. PBCMS reserves the right to deny any application that, in the opinion of the Committee, is deemed promotional, commercial or unethical. These regulations are designed to ensure that each poster presentation accepted helps achieve the purpose of stimulating research and education throughout the health care community.

Set-up and Dismantling: The poster must be placed in the space provided by 2pm on Thursday, January 30, 2020. It is permissible for non authors to hang posters if necessary. If you require assistance, please contact Deanna Lessard at PBCMS at 561-433-3940 ext. 105. All posters must be left up for display until the dinner is over that evening January 30, 2020. Please make arrangements with PBCMS office or your program coordinator if you aren’t able to stay for the entire dinner and take your poster down.

On-site Judging, Awards Ceremony, and Cash Prizes: Poster presentation applications are judged through an evaluation process which consists of the following criteria: value to the medical profession; scientific and/or informational content; consistency with PBCMS policy; ethical consideration; non promotional/noncommercial in nature; and appropriate design. Judging will occur on Thursday, January 30, 2020 from 2:30 – 5:30 pm. Winners will be announced prior to the evening’s dinner.

Note: In order to qualify for the awards, presenters must be present during judging.

Important Dates & Times:

Deadline for poster application submission                 Friday, December, 6, 2019

Notification of application acceptance or rejection      Friday, December, 20, 2019

Poster set-up completed  by 2:00 pm                         Thursday, January, 30, 2020

Poster judging 2:30 – 5:30 pm (must be present)       Thursday, January, 30 2020

Dismantle poster following awards dinner                   Thursday, January 30, 2020

Application Process:

1.Submit the following materials to [email protected] by Friday, December 6, 2019

1. Poster Application Form, including Abstract of no greater than 450 words.
2. A completed and signed Disclosure Form for each person listed as an author.

Printable Fact Sheet 

Printable Disclosure Form