Responsibilities | Palm Beach County Medical Society

Responsibilities of Board Members as Defined by PBCMS Bylaws

Serve as the governing body of the Medical Society
Attend monthly Board of Directors meeting
Act upon charges against members of the Medical Society upon which the Board of Censors & Mediation has found probable cause.
Receive and consider reports from committee chairs and board members
Appoint delegates to the state, national, foreign and medical scientific societies, except to the FMA and AMA which are provided by Bylaws.
Be responsible for interpretation of Bylaws
Approve appointments to all committees with appointed members.
Fill vacancies of elected office for unexpired term.

President

Preside at board meetings
Co-author board agendas with executive director
Serve as ex-officio member of all committees
Work in partnership with executive director to make sure board resolutions are carried out
Call special meetings if necessary
Appoint all committee chairs and recommend who will serve on committees
Assist in conducting board member orientation for new members
Work with nominating committee to recruit new board members
Act as a spokesperson for the organization
Manage group development of organization
Maintain organizational integrity
Coordinate the executive director’s performance evaluation
Coordinate board assessment
Consult with board members on their roles and help them assess their performance.
Maintain open communication with membership.
Sign certificates of the delegates of the Florida Medical Association and other such documents as directed by the boar of directors

President-Elect

Carry out special assignments as requested by the board president
May attend meetings of all standing committees and the nominating committee
Understand the responsibilities of the board president and be able to perform these duties in the president’s absence
Become familiar with the business and affairs of the organization

First-Vice-President

Second Vice-President

Serve as Chair of the Strategic Planning Committee
Carry out special assignments as requested by the board president
Understand the responsibilities of the First Vice-President and be able to perform these duties in the president’s absence
Serve as co-chair of the Membership Committee

Secretary

Maintain all board records and ensure their accuracy and safety
Review board minutes
Assume responsibilities of the Second Vice-President in the absence of the Second Vice-President
Provide notice of meetings of the board and/or of a committee when such notice is required
Report on correspondence to the Board of Directors
Notify members of their appointment to committees and of their election to office.

Treasurer

Serve as a Chairman of the Finance Committee
Knowledge of the organization and personal commitment to its goals and objectives
Understanding of financial accounting for nonprofit organizations
Manages, with the Finance Committee, but board’s review of and action related to the board’s financial responsibilitie
Works with the Executive Director to ensure an appropriate financial report is made available to the board on a timely basis
Assists the Executive Director in preparing the annual budget and presenting the budget to the board for approval
Mail each member a statement for dues and assessments
On April 1st notify each member of their arrearage and penalty for nonpayment.

Executive Committee

Conduct emergency business on behalf of the Board of Directors between scheduled meetings
Provide oversight of all matters related to the Society's office and management, finances, and other matters as are referred to it by the President.
Report all actions to the Board of Directors
A quorum shall consist of a single majority of the members

Palm Beach County Medical Society